Keep every subcontractor compliant. Without chasing COIs all month.

I run COI monitoring like a boring, reliable machine. Your subs’ insurance stays current, your office stops playing “who’s expired,” and you reduce the risk of getting backcharged or pulled from a site because a certificate lapsed.

Michigan based. 30-day refund. Cancel anytime. Prefer a quick call? We can do 10 minutes if needed.

The problem (you already know it)

COIs don’t fail loudly. They fail quietly, then someone important notices at the worst possible time. You get hit with backcharges, a sub gets removed from site, or you’re suddenly not in good standing on a job that matters.

What you get

Concrete deliverables, run on a schedule, with a human checking it. Your office stops babysitting COIs and only deals with exceptions.

  • Operational deliverables. COI vault + compliance dashboard, expiration tracking, and reminder cadence at 30 / 7 + day-of.

  • Clear roles (no confusion). Your office manager forwards new COIs / sub adds / special job requirements. I update the vault, verify dates, run reminders, do the daily business-day check, and flag anything off.

  • Escalation + monthly snapshot. Overdue subs get flagged and escalated to your point person (and whoever you want copied).

The mechanism (the system that makes this work)

This is COI tracking, reminders, and verification, done the same way every time. Your certificates live in one place, expirations are tracked, reminders escalate, and I do a daily human check to catch any edge cases.

COI vault

One place for current COIs, policy dates, and notes. No more “it’s in someone’s email” archaeology.

Escalating alert engine

Automatic reminders at 30 / 7 days and day-of expiration. Same cadence. Every time.

Compliance dashboard

A simple view of who’s good, who’s expiring, and who’s overdue, so your team can stop guessing.

Daily human check

I look at the board every business day. Weird stuff happens in construction. A quick human check prevents “the system emailed it, so we’re done” complacency.

How it works

Boring on purpose

  • 1. Reply “SETUP” Email [email protected] with SETUP and your company name.

  • 2. Send your sub list + existing COIs. You forward what you have (or export a list).

  • 3. Monitoring starts. Reminders run on schedule, the dashboard stays current, and you get updates when something needs attention.

Pricing

Two options. Same outcome. Pick what your accounting department hates less.

Monthly

Start fast. Cancel anytime.
$500 to start (setup + first 30 days)After the first 30 days: $500/mo, cancel anytime.Includes COI vault setup, expiration tracking, 30/7 + day-of reminders, dashboard, and daily human check.

Annual (prepaid)

One invoice. Save $1,000...
$5,000 per year (prepaid)
Same deliverables as monthly. You just stop thinking about it for 12 months, and save yourself $1,000.

30-day refund guarantee.

If you don’t feel more in control of compliance within the first 30 days, you get a full refund. No debate club.

I’m Dale Backers, based in Michigan. I run a simple COI monitoring process for contractors managing a lot of subcontractors on public-works and municipal jobs.I set up the tracking, reminders, and compliance dashboard, then I do a quick daily check to make sure nothing drifts or gets missed. The goal is simple: you always know who’s compliant, who’s expiring, and who needs action today.To start, email ‘SETUP’ to [email protected] and I’ll send a short intake so we can load your roster and get monitoring live

FAQ

Do you need access to our insurance broker?

No. I don’t need broker access. I work from the COIs and updates you (or your subs) provide. If a broker wants to send renewals directly, great, but it’s optional.

What if a sub is noncompliant?

The system flags them as overdue and I notify your point person. You decide the consequence (pause work, hold payment, remove from site, etc.). I keep the record clean and the reminders consistent.

How do the alerts work?

Email reminders are sent to you on a standard cadence (30/7 + day-of).

Can we jump on a quick call?

We start and run everything by email because office managers and compliance folks are busy day-to-day operators. But if it’s easier, we can do a quick 10-min call

Request no call setup

Just email "setup" to [email protected]

Michigan based. 30-day refund. Cancel anytime.

Legal-ish note: I’m monitoring and flagging compliance status based on the COIs you provide and updates received. This doesn’t replace your contract requirements or your legal advice. It does replace the daily scramble.